The purchasing department of any business is challenged with keeping goods available for sale, manufacturing and generally fulfilling client orders. However, this demand must be carefully balanced. Purchasing too much will inflate stock levels and tie up cash, not enough will negatively impact customer deliveries. The Enapps purchasing software provides three essential purchase methods for planning which are outlined below.
Standard purchase orders and request for quotations (RFQs) can easily be put into the system for confirming purchases with your suppliers. Standard purchase order functionality includes multiple price-lists, product selection, reference codes and full integration into the warehouse and accounting modules. Purchase orders can be guided through an approval process based on the total amount, or by default. Purchase orders must then be approved by a senior member of staff before they can be processed further. As with other transactions within the Enapps ERP system, the purchase order can be mapped to a standard or custom workflow. Confirmed purchase orders will route through to the warehouse in the form of automatically created incoming delivery documents. Purchase orders are also linked to accounting through the integrated workflow process.
Warehouse management system
The Enapps warehousing module is the perfect WMS for distributors who need accurate stock management using any of the average, FIFO, standard or batch costing methods. Managing warehouses, deliveries, transfers and stock takes is essential for any SME and mid-market sized company. Through the warehouse management system within the Enapps ERP implementation, your company will gain control and organisation of all your logistics requirements. All ‘goods IN’ and ‘goods OUT’ movements, which are driven by your sales and purchases, can be configured to follow the FIFO principles. You therefore have an accurate picture of your stock levels by product at any time, including retrospectively, along with accurate costings and stock valuations.
The Enapps ERP system allows your company to model a simple or highly complex warehouse structure and environment. Warehouses define the main space where your company stores stock. Within the warehouse management software, you can define multiple locations that are built for your specific hierarchy. Locations don’t just represent physical places, but also represent other entities like supplier locations, customer locations, write-off or scrap locations and much more. Within the warehouse software you can also define multi-layered physical locations such as rows, racks, bays and shelves. Configuration of the warehouse structure is simple yet powerful allowing you to automate the flow of logistical transactions within the ERP system. There are numerous ways of analysing your stock levels within the ERP system. You can look at your stock by batch and view allocated, outgoing, incoming, virtual and real stock figures on a per product basis. Full retrospective stock valuation reports, inventory analysis grouping by location or product category and much more. You are also able to transfer your products between multiple warehouses or various locations you have defined in the system. Stock take functionality allows you cross check periodic manually counted figures with system figures. The stock take will automatically generate any write up or write off stock transfers, ensuring that any financial impact of the stock take is correctly accounted for. Cycle count requirements can easily be implemented by setting up an automated stock take generator.