The purchasing department of any business is challenged with keeping goods available for sale, manufacturing and generally fulfilling client orders. However, this demand must be carefully balanced. Purchasing too much will inflate stock levels and tie up cash, not enough will negatively impact customer deliveries. The Enapps ERP system provides three essential methods for purchasing and planning which are outlined below.
Standard purchase orders and request for quotations (RFQs) can easily be put into the system for confirming purchases with your suppliers. Standard purchase order functionality includes multiple price-lists, product selection, reference codes and full integration into the warehouse and accounting modules. Purchase orders can be guided through an approval process based on the total amount, or by default. Purchase orders must then be approved by a senior member of staff before they can be processed further. As with other transactions within the Enapps ERP system, the purchase order can be mapped to a standard or custom workflow. Confirmed purchase orders will route through to the warehouse in the form of automatically created incoming delivery documents. Purchase orders are also linked to accounting through the integrated workflow process.
Bulk purchasing by demand
The Enapps ERP system provides a powerful tool to determine purchasing requirements based on sales demand. Purchase run is an advanced tool which will automatically create purchase orders based on your sales pipeline. Using the purchase run functionality, a Purchasing Manager can load required purchases in a view that also shows existing inventory levels per product. Choosing the products to purchase is done by simply clicking on a check-box per line, allowing a quick selection of products to purchase. Suppliers can be chosen, along with quantities with the ability to toggle the direct delivery option and much more. Once a purchase run is confirmed, the system will automatically create the required purchase orders. These are then reviewed by the Purchasing Manager, confirmed and then sent to your supplier.
The Enapps ERP system also caters for companies who’s purchasing is driven by minimum stock levels or demand from manufacturing orders. The procurement scheduler will check multiple configurable dimensions to determine purchasing requirements. Minimum stock levels, delivery lead times, manufacturing orders or historical sales levels help to determine the exact quantities required. Purchase orders are then automatically generated to be reviewed and confirmed by the Purchasing Manager.
Purchasing module feature list
|Requests for quotation||Prepare draft purchase orders to be sent to suppliers requesting quotations.|
|Purchase order||Convert request for quotations into purchase orders. Automatically generating invoices and delivery documents.|
|Purchasing workflow||Process request for quotation, to purchase orders and link to the other connected business processes.|
|Print / e-mail||Print or e-mail purchase orders from the PO screen. Add notes on a purchase order or line which will appear on the printed document.|
|Direct delivery / drop ship||Have suppliers deliver direct to your customers.|
|Procurement scheduler||Automatically generate purchase orders based on minimum stock rules and current stock levels.|
|Purchase run||Purchase management utilise this function to help fulfil required purchasing based on sales demand. Automatically generate purchase orders.|
|Purchase analysis||Dynamic reporting to analyse purchasing by supplier, product, product category, warehouse, destination, time period, etc.|