The accounting software is at the heart of the Enapps ERP implementation and can be used as a complete Sage replacement. All other modules are fully integrated into the accounting functions. The accounting functionality in UK consists of a robust set of core bookkeeping, financial configuration and management accounting features. Beyond standard accounting software, we also provide significantly enhanced features such as CIS integration, project accounting, dunning, multi-company and group consolidations. Accounting departments notoriously spend inordinate amounts of time preparing reports, re-entering data from other software programs, or struggling with a copious amount of spreadsheets which model part of the financial processes that the existing software is incapable of doing. When using the Enapps ERP system time consuming activities like group consolidations or management reporting are completed with the click of button, literally saving days of time. The Enapps ERP accounting software will increase the accuracy of your financial data, prevent users from making mistakes and allow simple actions like reversing a transaction for correction. Learning the accounting modules in the Enapps ERP system is simple for any accountant or bookkeeper, who will be comfortable using the software after only about one week.
Accounting software solutions in UK
The ERP keeps track of all changes in the accounting module. Records are kept updated with the date when ERP users change various data in invoices, payments, or other financial transactions, thus keeping the integrity of the data secure and carefully managed.
The system fully supports multi-currency transactions. Pay invoices from different currency bank accounts, record payments in different currencies with any exchange rates variations being written off automatically along with much more flexibility. Any foreign currency you may trade can be automatically updated in the ERP system with daily exchange rates.
The Enapps ERP integrates with your bank for payments and statement reconciliation. See our integrations page for other examples of system integrations.
This functionality re-evaluates the selected bank and/or loan accounts denominated in foreign currencies according to the exchange rates at a selected date.
An example process follows:
- A wizard will take the month end foreign currency balance and compute it into the base currency balance at the selected day exchange rate.
- The calculated base currency difference will be displayed on screen.
- Upon confirmation the wizard will post the exchange rate difference journal to the relevant revaluation account as selected in the model’s settings.
- The exchange revaluation history will be kept in a separate view with the option to cancel certain transactions if required (providing the adequate permissions are given to the operator).
The system provides an intuitive tool to manage your payables and export the information into your banking system as the ‘BACS 18’ format standard or any other custom format. The system can then e-mail suppliers remittance advices. Payment approval workflows can be added to allow certain system users to initiate a payment run and then get others to authorise the run.
UK chart of accounts
The Enapps ERP system has a very flexible chart of account structure, but also does contain a standard chart for UK based companies. It has a similar accounts and tax structure to Sage Line 50 yet with a more up to date layout which allows easy CT600 (corporation tax return) filing.
This allows the following functionality:
- Ability to include transactions from previous periods which have not been submitted before.
- Mark as reconciled each transaction that has been already reported with its own identifiable link to the specific return.
- New views to assist the VAT pre-submission checks and validations.
- Print the VAT100 return as well as a full transactional VAT report.
- Automatically update the VAT reporting period upon each submission.
- Automatic calculation of VAT owed/due and posting of the VAT submission journal to 2202 – VAT liability, clearing the sales and purchase VAT nominal accounts.
- The journal is also linked to the HMRC VAT partner account.
- Documenting each submitted return for future and audit reference, ready for re-printing at any time.
When a transaction is included in a VAT return, it doesn’t allow cancellations.
This functionality allows easy management and periodical posting of accruals & prepayments as well as management of fixed assets. The logic will be familiar to any users of standard UK accounting software and comes with our usual smart flexibility logic, which provides the ability to modify an existing schedule and the auto-recalculation of future postings. It is also easy to print a schedule for audit or management review purposes, whether it is detailed or just a summary.
The dunning run is the process of chasing debt with reminder letters. The dunning functionality makes chasing customer debt quick & easy. Letter templates are defined and you configure your run by choosing which customers you want to include, based on the amount outstanding, period and other useful options. The dunning run will produce a full set of letters to e-mail or post out to your customers with whatever content you stipulate, be it a final demand, or just a statement of account. This saves time, increases cash flow and lowers your debt.
Financial statement template reporting
Financial statement template reporting (FSTR) allows you to configure any financial reporting structure in a printable template. For example, you can build up a trial balance, or set up account grouping structures for management accounting software purposes, which can be different from your standard chart. You can also link to these templates with Excel spreadsheets, thus providing use of powerful pivot tables for data manipulation and all data is processed in real-time.
Bank statement reconciliations
The bank statement functionality in the Enapps ERP system goes well beyond standard financial software. With this tool you can cut the amount of time required to reconcile your bank accounts from hours or days to just minutes. The system supports a full import of your bank statement downloaded from your bank. Once imported, you can utilise a wide variety of tools to match the various payments, invoices and any general ledger transaction. Further to this, the system has a special auto-match feature, which will automatically reconcile transactions based on a set of definable rules. So for instance, if you have a regular monthly invoice for a particular supplier, you can set this up once in the configuration screen, then auto-match will do the rest. As with other parts of the ERP system, within the bank statement reconciliation screen you can easily navigate through to related documents, invoices & payments, so analysing the transactions is quick and easy.